Smart Meeting Management System

The Smarter Way to Run Every Board & Committee Meeting.

iMeeting transforms how governments, councils, and enterprises manage committees — from scheduling and agendas to live voting, decisions, and minutes. Fully digital. Fully paperless.

About iMeeting

Designed to Simplify How Committees and Boards Meet

Designed for Seamless Digital Transformation.

iMeeting is designed to simplify the management of meetings for committees and boards within government and private entities. It replaces traditional paper-based processes with a fast, efficient digital workflow that keeps records organized, accessible, and easy to use.

Full Meeting Lifecycle

From scheduling and agenda preparation to live management and post-meeting minutes.

Video Conferencing

Works with Google Meet, Zoom, and Microsoft Teams for remote participation.

Committee Management

Add members, assign roles, and manage supervisors with clarity and control.

Business Intelligence

Track meetings, subjects, and member performance with detailed reports.

Powerful Features Built for Modern Meeting Management

From committee formation to post-meeting decisions, iMeeting covers every stage with tools built for government and enterprise teams

Meeting & Committee Management

Form and manage meetings of committees, councils, and directorates with full control.

Member & Supervisor Management

Add and manage members and supervisors with defined roles and responsibilities.

Document Management

Submit, keep, and authenticate all meeting documents securely in one central system.

Recommendations & Decisions

Refer council decisions with a documented audit trail for accountability.

Remote Participation

Members can participate remotely from anywhere — no physical presence required.

Instant Chat

Real-time conversations during meetings keep participants aligned and engaged.

Open & Secret Voting

Conduct open or secret votes on decisions with configurable meeting controls.

Agenda & Minutes Printing

Prepare, print, and export agendas, work schedules, and official minutes easily.

Remarks & Notes

Record and print remarks made on subjects and work schedules during meetings.

System Integration

Integrate seamlessly with other systems and digital services.

Mobile Access

Accessible from smart devices and mobile phone applications.

Task Management

Add task details, assign priorities, and track what needs attention next.

Notifications & Alerts

Send texts and warnings to keep members informed and on time.

Regulations & Bylaws

Download pertinent bylaws and systems directly from the platform.

Arabic & English

Designed for bilingual teams with full Arabic and English support.

The 4 Stages of a Meeting, Fully Digitized

A clear workflow that mirrors the real meeting lifecycle — from committee setup through live discussion to post-meeting reporting

Create Committees

Determine committee type, assign roles, choose members, upload files, and prepare the structure.

Prepare the Meeting

Create the meeting, confirm attendance, raise subjects, invite members, and delegate responsibilities.

Live Meeting

Discuss agenda items, take decisions, ask questions, vote on topics, and document attendance.

After the Meeting

View and print minutes, search previous meetings, and analyze statistics for members and topics.

Live Meeting Tools

Smart Discussion Control.

The secretary and chairperson receive discussion requests from members and assign time slots accordingly. This ensures orderly debate and professional time management.

Live Meeting Tools

Advanced Voting Systems.

This allows the secretary or head to add questions and conduct voting instantly. Supports open and secret voting models depending on the sensitivity of the decision.

Live Meeting Tools

Business Intelligence & Statistics.

iMeeting uses BI to present detailed statistics and reports on the number and status of meetings, subjects, and committee members. It allows the system to compare the performance of members accurately.

Task Management

Add task specifics and assign priority levels. This priority is visible, allowing for assessment and action based on importance.

Calendar & Scheduling

A dedicated platform to add appointment details, assign participants, and specify meeting locations clearly.

Video Integration

Native support for major conferencing platforms including Google Meet, Zoom, and Microsoft Teams.

Mobile Application

Run Meetings Anywhere on iOS and Android

The mobile experience keeps members connected to committees, meetings, documents, and notifications wherever they are.

Ready to Transform How Your Organisation Meets?

Join organizations already running smarter, faster, and fully paperless meetings with iMeeting.

Why Book a Demo?

See iMeeting live — tailored to your organisation type
Get answers to your governance challenges
Understand Arabic RTL and bilingual capabilities
Explore cloud or on-premise deployment options
Receive a custom pricing proposal
No commitment — completely free consultation

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